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2025 Academic Catalog > Admission and Transfer Policies > Transfer of Credits > Authorization to Close File

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Contents
  • Introduction
  • Accreditation
  • Trident Learning Outcomes
  • Admission and Transfer Policies
    • Admission Requirements and Required Documents
    • Admission is Not Guaranteed
    • Readmission
    • Additional Degrees and Concentrations
    • First Session Enrollment in a Degree Program
    • Transfer of Credits
      • General Conditions and Procedures
      • Transfer and Articulation Agreements
      • Authorization to Close File
      • Credit for Prior Learning
  • Bachelor to Master Dual Credit Options
  • Tuition, Fees, and Financing
  • Student Information and Procedures
  • Registration and Enrollment
  • Course and Grading Policies
  • Graduation Requirements
  • General Policies
  • University College
  • Glenn R. Jones College of Business
  • Glenn R. Jones College of Business, Department of Information Systems
  • College of Education
  • College of Health and Human Services
  • Certificates
  • Courses
  • Teach-Out
  • Academic Faculty and Staff
  • Teach-Out - Programs, Certificates, and Courses
Catalog Links
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  • All Catalogs

Authorization to Close File

Students must make every reasonable effort to assist Trident in obtaining all postsecondary transcripts. Students with transcript holds at prior institutions bear responsibility for resolving these holds so that the institution may release official transcripts to Trident. However, if an undergraduate student determines that they cannot provide certain transcripts, the student may choose to submit an Authorization to Close File (ATC) form. This allows the University to finalize the student’s degree plan without potential transfer credits from institutions for which transcripts may not be obtained. The ATC form does not apply to high school verification documentation; students may only use this form for postsecondary transcripts. Submission of an ATC form for certain post-secondary transcripts may make the student ineligible for pre-existing articulation agreements.

When and where available, students must immediately submit transcripts for evaluation. Students who submit an ATC form are responsible for reviewing their degree plan as well as all scheduled courses with their Student Success Advisor (SSA). It shall be the responsibility of the student to inform the SSA of any courses that may be duplicative of previously completed coursework. The University is not responsible for any coursework repeated as a result of an Authorization to Close File. Students should also be aware that repeating courses already taken at a previous institution could result in the student being personally responsible for the cost of tuition for the repeated course. In particular, Military Tuition Assistance or Veteran’s Assistance will not cover duplicated coursework, even if the course is required to complete the degree at Trident.