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2023 Academic Catalog > Registration and Enrollment > Withdrawal > Retroactive Withdrawals

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Contents
  • Introduction
  • Accreditation
  • Trident Learning Outcomes
  • Admission and Transfer Policies
  • Bachelor to Master Dual Credit Options
  • Tuition, Fees, and Financing
  • Student Information and Procedures
  • Registration and Enrollment
    • Catalog Rights
    • Instructional Sessions
    • Normal Time to Complete and Maximum Time to Complete
    • Add-and-Drop Policy
    • Withdrawal
      • Withdrawal by Students using Military Tuition Assistance (TA)
      • Retroactive Withdrawals
      • Return of Aid Based on Withdrawal
    • Leave of Absence
  • Course and Grading Policies
  • Graduation Requirements
  • General Policies
  • University College
  • Glenn R. Jones College of Business
  • Glenn R. Jones College of Business, Department of Information Systems
  • College of Education
  • College of Health and Human Services
  • Certificates
  • Courses
  • Teach-Out
  • Academic Faculty and Staff
  • Teach-Out - Programs, Certificates, and Courses
  • Appendix of Changes
Catalog Links
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Retroactive Withdrawals

The grade of Withdrawal (W), subject to other university policies or other applicable regulations, may be assigned retroactively to students who request to retroactively withdraw from a course within a reasonable amount of time after the end of the session. Students are eligible for a retroactive withdrawal if they have experienced circumstances that have significantly impaired their ability to complete coursework and prevented withdrawal from the course as described in the withdrawal policy.

  • Prior to requesting a Retroactive Withdrawal, students must consult an advisor to discuss the policy on Repeating Courses and Cancellation of Failed Grades.
  • Courses for which the student had been found in violation of Trident’s Academic Integrity Policy are not eligible for Retroactive Withdrawal.
  • Courses for which the student had been granted an extension are not eligible for Retroactive Withdrawal.

Specific documentation is required in order for a retroactive withdrawal request to be considered. The supporting documentation must include:

  • A personal statement that clearly describes the circumstances that prevented the student from requesting a regular Withdrawal in accordance with the policy.
  • Evidence that the circumstances were beyond the student’s control.
  • Evidence that the student was unable to anticipate or predict the circumstances leading to the request.
  • Official verification from a source other than the student or relative of the student. This documentation must include the phone number or email address of the verifying source.

Examples of acceptable supporting documents include (but are not limited to):

  • A licensed healthcare provider’s written verification of student’s incapacitation lasting longer than 30 days, and verification that said incapacitation occurred within the session dates for which the student is requesting the retroactive withdrawal (medical records and diagnosis information are not to be submitted)
  • Legal documents such as a death certificate (with explanation of the relationship) or evidence of jury service lasting longer than 30 days

If a student is requesting a retroactive withdrawal from some but not all courses, the documentation must clearly indicate the reason for such a request and why the reason for the request impacts some but not all of the courses for the given term.

It is highly recommended that students requesting a retroactive withdrawal consult with the Student Finance Department to ensure that their aid will not be impacted by the withdrawal. Certifications for students who utilized Veteran Education Benefits and received an approved retroactive withdrawal will be updated with a W grade and mitigating circumstances notated. Retroactive withdrawals are not eligible for refund of tuition or return of tuition assistance (TA). Students using TA should contact their education service officer (ESO) for guidance before seeking a retroactive withdrawal.

To submit a Retroactive Withdrawal, students should consult with their Student Success Advisor or Admission Advisor. Requests will be reviewed by the Committee on Academic Standards (CAS). All CAS decisions are final. Requests for further review will not be granted.